Wednesday, January 27, 2010

Shelters Participation in Point In Time Survey!

The Annual Homeless Point In Time (PIT) count is happening this week. This years count will survey clients about where they were staying on Thursday, January 28, 2010. Unsheltered surveys will be done by local volunteers on Friday at various locations around the county and Saturday at Project Homeless Connect at The Coliseum in St. Pete.

Once collected, this data is aggregated and analyzed. Finally, we are required to submit it to local, state, and federal homeless planning organizations. These reports are due before April 1, 2010. Based on the data our community submits, we are allocated dollars to support homeless services in our community. The better the data, the better our chance at sustainable funding.

Again, this year, we are asking TBIN Member Agencies to enter your client data into the TBIN system as you normally would. Please pay close attention to entering all Universal Data Elements (some of them changed last fall) for all clients served on January 28, 2010. Due to the report deadlines and time needed for data analysis, your facilities data needs to be entered into TBIN no later than February 26, 2010. If you are behind on your data entry, please prioritize your January 28, 2010 client data to ensure it is entered by February 26, 2010.

Lastly, the first week of February, we will be sending you an agency survey and asking you to complete it with aggregate information about the clients you served on January 28, 2010 at your facility. The data on this survey will be compared with the client data you enter in TBIN to ensure we have accurate and timely PIT data. We will contact you about any data quality errors and ask for your assistance to resolve any discrepancies.

Your continued assistance and support with the numerous data projects this year is greatly appreciated. As always, if you have any questions or need assistance, please do not hesitate to contact us at 727-210-4239 option 6.

Thank you for your time and have a great day.